Forms and Policies
Frequently Asked Questions
Here are the most frequently asked questions regarding polocrosse and playing the game! If you have another question please ask.
Affiliating and playing polocrosse in WA
To find a club near you go to the clubs tab this will show you the location of the clubs in our association – you can make contact to go watch a game or training.
To see the fixtures for when games are on go to the tournaments tab.
Want to pay up and join?
Secretaries need only accept club fees and mark off, the rest is up to the member.
How to become a member to play in 2019
1/ The Club Secretary must tick the club members as paid club membership. This will make the member awaiting renewal when they log into the database
2/ The members log into their personal membership
3/ Click on renew membership
4/ Check all details and tick all the appropriate boxes ( this is where they change the member catergory to Social, Limited, Trial, etc).
5/ Click Pay Now – if you are social select upgrade if you are awaiting renewal select renew
6/ Complete the payment information and submit.
7/ You receive a receipt and your membership is financial immediately keep a copy of this receipt
Please take this opportunity to carefully check ALL your details, in particular playing category and your Contacts. The State Office relies on this information to contact players re Team Selections etc.
The whole process should take less than 5 minutes, and yes, you are Financial immediately
Member numbers and passwords
When you have paid your club fee ask your secretary for your member number for access to the DB.
If they cannot remember your password or have never had one it will be one of two options
- Postcode (members who have been on the DB two years or less)
- Member number – minus the W and the 3 add a 0 for example member number W310233 would be a password of 010233 (members older than two years in the DB)
- If you cannot remember your password enter ????? In the password field and it will revert to asking your DOB to access
- In all instances once you have entered the DB it will ask you to enter a new password for security purposes
If the DOB in the DB is incorrect the only way you can change this is through the SEO – please email the member name and number and correct DOB I will enter this create the new password which will be generic and pass this back on to the member to access the DB and change to their preferred password!
Transfers interclub, interstate, overseas
A player transferring permanently from one state to another must complete the following in the database www.nswpolocrosse.org.au
Lodge an Interstate Transfer Application
- When you wish to transfer Interstate you need to choose which state you are going to and then click select state.
- Then complete the Membership Details section at the bottom of the page with the Zone and Club you wish to transfer to. Click on submit.
- Your transfer will now go to the club you are going to and from, the two state Directors of Umpiring that you are leaving and going to and also the PAA director of Umpiring for approval before the transfer takes place.
Enquiry on my Interstate Transfer Application
- You can see here which club and states have approved your transfer.
It is the transferring player’s responsibility to have this completed and approved at least 7 days prior to the carnival being played with the new club.
For players entering WA there may be a fee payable to the PAWA prior to playing. Please check this fee with the host state if transferring to another state from WA.
If you are playing for any club other than the one you are registered with you must obtain a letter (email) from that club stating they give you permission to play for “xxxxxx” club at “xxxxxx” tournament.
This letter (email) must be in the hands of the SEO prior to the closing date for team entry. It will then be sent to the host club who has ultimate say in where pool players go as best fits their carnival.
** An interstate player may not play at the State Championships, in the championship grade, unless they have played two tournaments in the state of WA.
Intrastate – within WA
A player wishing to transfer from one club to another within the state of WA can do so if they are not yet financial by asking their club secretary to do this in the database. If financial they must complete the PAWA form PAWA Intrastate Transfer
This form will be passed onto the State Chief Umpire – email email@example.com. Once approval is granted (by the State Chief Umpire) the transfer is complete. It is the transferring player’s responsibility to have this completed and approved at least 7 days prior to the carnival being played with the new club.
The following form overseas players personal visit must be completed and sent to the SEO who will pass this information on to the PAA and the IPC.
National or International representation
Congratulations! If you have made an Australian team you may be eligible for International player funding assistance submit to the SEO to appy firstname.lastname@example.org
The PAA will want you to complete paperwork if you are a player, coach or umpire travelling overseas as an Australian representative
This is the current selection policy for the Polocrosse Association of WA
You will need to sign a code of conduct to compete in a state team your coach or manager will provide this but if you need a copy it can be found here
Taking drugs is prohibited if you are unsure what is on the ASADA prohibited list
The PAA anti doping policy must be read and adhered to
Information on nationals requirements for the PAWA can be found here for
Horse Welfare and policies that surround it…
So you have had an incident at training and your horse has shown a vice, you need to clear your horse for play see the link for the paperwork and directions on how to clear your horse
Club information and hosting a tournament
The PAA Event Activity Guide is a helpful guide for clubs hosting a tournament read more here…
Need help with the draw for the weekend here is the Bowman Formula to help seed your teams and then make a draw based on the number of teams in attendance … and if you need a draw template here one is!
Wanting more information on first aid and ambulance requirements this document will give you all the information you need…
Having trouble getting the correct information on your score sheets or not familiar on how to correctly complete them? Here is an example to help you out!
At the end of your event we want to know your results so we can tell the world! Email us email@example.com
The state associations needs some club carnival paperwork as well at the conclusion of your event please submit these forms and your gate fees, by the Wednesday post event…
Insurance claims and paperwork
MoreSo you have hurt yourself on approved grounds at an approved event? Well your insurance may be helpful in your recovery. To find out what your insurance covers read the brochure below.
You will need an accident Incident report form to be completed by your accredited coach or umpire at the event where you sustained an injury this form should be available at the event if not use this form here and submit to your club secretary
To make a claim of the insurance company contact the state SEO at firstname.lastname@example.org for the necessary paperwork
Concussion – if in doubt sit them out! More information can be found www.concussioninsport.gov.au
Support information on concussion can be found here for display at your events Concussion
Do you need a certificate of currency to run your event?
Umpiring and the rules of polocrosse
How are players graded?
Information on how players are graded is in this player grading tool – it shows what level of competancy is attributed to how many points – what grade should you be?
Risk Management Policy (under review)